Reference and contact
Add the RFQ number, issue date, response deadline, buyer name, organisation, email and phone number. State where clarification questions should go.
Line-item schedule
For every item include a clear description, unit of measure, quantity, specification or part number and whether alternatives are permitted. Avoid combining unrelated items in one vague line.
Delivery information
State the delivery town and site, required date, receiving constraints and whether the supplier should include delivery in the price.
Quotation requirements
Ask for unit and total prices, applicable taxes, quote validity, availability, lead time, warranty where relevant and any exclusions. State the preferred quotation format.
Supporting documents
List only the documents needed for this evaluation, such as a company profile or product information. Buyers should follow their organisation's current procurement policy.
Final quality check
Before sending, confirm that quantities add up, dates are possible, attachments open and the response contact is correct. A five-minute review can prevent a long clarification cycle.
Ready to turn the checklist into an RFQ?
Send Monteville the category, specifications, quantities, location and required date.
Open the RFQ form