Define the requirement
Use product names, part or model numbers where available, quantities, acceptable alternatives and the intended application. Separate essential specifications from preferences.
State the commercial context
Include the RFQ or tender reference, quotation currency, tax treatment requested, quote-validity period and any supplier-registration documents needed. Buyers should confirm their own internal rules.
Make delivery requirements visible
State the delivery location, site access constraints, required date and receiving hours. For Hwange-area delivery, accurate site directions and a named receiving contact can prevent avoidable delays.
Ask comparable questions
Request the same information from each bidder: unit price, total price, lead time, warranty where applicable, availability, delivery terms and exceptions. This makes evaluation more consistent.
Check supplier fit
Review whether the supplier can communicate clearly, provide the requested documents and explain any substitutions. Local presence can help coordination, but suitability still depends on the specific requirement.
Close the loop
Confirm the accepted quote, final quantity, delivery arrangement and receiving contact in writing. Keep changes linked to the original RFQ so both sides work from the same version.
Ready to turn the checklist into an RFQ?
Send Monteville the category, specifications, quantities, location and required date.
Open the RFQ form